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Nhat Tan Bridge

Nhat Tan Bridge

Temple of Literature

Temple of Literature

Sapa

Sapa

Halong Bay

Halong Bay

Son Doong Cave

Son Doong Cave

Japanese Covered Bridge

Japanese Covered Bridge

Hoi An Ancient Town

Hoi An Ancient Town

Nha Trang Beach

Nha Trang Beach

Terms & Conditions

The following terms and conditions set out the legal rules applicable to the 7th International Conference of Asian Concrete Federation (ACF2016). Participants are advised to read and fully understand these terms and conditions before registering. The Organiser will not accept any conditions contradictory to or deviant from these terms and conditions

 

Organisers

ACF2016 is organised by Vietnam Concrete Association and Asian Concrete Federation, under the auspices of Vietnam Ministry of Construction.

 

Conference language

The conference language is English.

 

Venue

ACF2016 will take place at JW Marriott Hotel Hanoi, Vietnam.

 

Visa

Non-Vietnamese passport holders are responsible to have valid Vietnam visa (if required) to enter Vietnam. The Organiser supports with information, procedure and paperwork of Vietnam visa process where appropriate according to the request and acceptance but does not guarantee that the visa is granted as Vietnam Immigration Office holds the rights to grant Vietnam visa.

 

Liability

The Organiser does not accept liability for the up-to-dateness, correctness and completeness in respect to conference documentation and content.

The Organiser will not assume any responsibility whatsoever for any damage or injury to persons or property during the conference.

 

Photographs, video-streaming, etc

The Organiser may free of charge and without the further consent of the participants use and release pictures and shots taken of the participants and/or their works (such as posters, excerpts of presentations or lectures) during the conference for reports of the conference and announcement of events in future. The Organiser may audio and/or video tape the sessions and the tapes may be published in our newsroom. Speakers who do not wish to give permission please email secretariat@acf2016.vn before the commencement of the conference.

 

Privacy policy

All personal data provided to the Organiser for registration will be treated as confidential. The data shall be used and stored for further processing and documentation purposes. The information will not be re-used for an incompatible purpose. Data shall be delivered to assigned service providers, as deemed necessary for the successful performance of the conference.

 

Abstract, Papers & Registration

- There will be no additional time for the duration of registration and payment. In case of requiring exception, please contact the Organiser via secretariat@acf2016.vn  for acceptance.

- Each participant can submit up to two abstracts. One paper can have four authors at most.

- Abstracts will be published in hard copies and the full papers will be provided in USB at the conference.

- Authors of accepted papers are expected to attend the conference and present the paper(s). Therefore, they are invited to register, make payment as soon as the paper acceptance is noticed, to ensure their presentation(s) to be scheduled at one of the conference sessions. Papers can be presented orally or using a poster. 

- Students need to email student ID card & a recommendation letter to attend the ACF2016 conference from their university/organisation to the Organiser at secretariat@acf2016.vn  

 

Fees & cancellation policy

- Payment is required for each participant of multi authors' proceedings. Authors of the submitted abstracts for presentation need to make separate registration for the conference by filling in the online Registration Form.

- If the participation fee is not paid during the determined period of time, the abstracts and the manuscripts will not be included into the conference program.

- Discount registration rates for ACF members/ Students apply for valid membership/ studentship in 2016 onwards only. Delegates might be asked to send their proof to the organiser or deficit amount might be required to pay on arrival.

- Cancellation request in writing format will be eligible. For registration fee, 25% will be deducted as an administration fee. 50% of the conference fee will be charged to all registered individuals who withdraw prior to September 15, 2016. No refunds are available on or after that date. Refund, if applicable, will be processed after the completion of the conference.

- Receipts of ACF2016 are electronic. Hardcopy receipts will be issued on request and be provided on the conference registration day.

- The Registration Confirmation will be sent to participant when the appropriate payment is received.

 

 Support service 

 - Support services of ACF2016 include visa arrangement, hotel reservation, airport transfers, pre & post conference tours. These services are to be paid and subject to service charge & VAT. Booking support service is made via online system of the ACF2016’s website. Bookings with additional requirement can be made by email to secretariat@acf2016.vn  

- Payments for service will be made by bank transfer or by credit card. Payments onsite are applied for exceptional cases upon the Organiser’s discretion. Payments can be refunded if cancellation notification is received in writing no later than September 15, 2016. After that date, payments are non-refundable. All refunds will be processed after the conference.

- Full charge will be applied for hotel cancellation or no show within 10 days prior to the arrival date. First night charge will be applied for cancellation within 15 days prior to the arrival date. All refunds will be processed after the conference.

- The ACF2016's organiser authorises the right to the reliable local event planner & travel agent (Asian Dragon Travel, www.asiandragontravel.com ) to assist with the organisational work including coordination, logistics & support service arrangements to the delegates of the ACF2016.

 

Disputes

All agreements between the Organiser and the Participant and all disputes which may arise between the Organiser and the Participants shall be exclusively subject to Vietnam law.

 

Severability clause

If any provision of these terms and conditions is found to be invalid, the invalidity of that provision will not affect the validity of the remaining provisions of these terms and conditions, which shall remain in full force and effect.

Organisers

                  

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